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When approaching the concept of “file sharing” there are actually two different strategies to cover. With these requirements in mind, we assessed the major file sharing services on the market today for suitability. A price level that offers good value with respect to the level of functionality provided.

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Free version or free trial for a no-cost assessment.The provider of the service is willing to provide a signed Business Association Agreement.Version control with backups that enable earlier versions to be recovered.Protects files from tampering or illegal access through encryption at rest and during transmission and access security, preferably with an option for 2FA.Allows control over which user accesses each document and offers different levels of access rights.Uses unique user IDs to identify each accessor to documents with changes traceable to the accessor.We took these requirements into account when looking for the best HIPAA compliant file sharing tools and came up with the following selection criteria: In order to comply with HIPAA requirements when implementing file sharing, the managing application must include certain security and logging measures. The Best HIPAA compliant File Sharing Tools The most important features required in HIPAA compliant file sharing systems are that they allow control of access and track changes to documents. The file sharing mechanism should also keep a version history of the files, recording who made what changes to the document.

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However, the option to let a recipient download the file should also be available.įile sharing services that create secure access by imposing encryption in the storage location protect files that might contain sensitive data from being accessed by outsiders. This enables the receiver to view the file without needing to make a copy. Instead of attaching a file to an email, the sender includes a link in the email message. Cloud-based systems allow your team members to “send” files without actually moving them. Your HIPAA compliant file sharing system should be used for all of your data sharing work.īeyond HIPAA requirements, you need a range of functions from a file sharing system. However, singling out HIPAA-sensitive data to channel through one file sharing system and all other files through another would be a waste of time. You don’t need HIPAA compliance for all of your file actions.

FTP Today A cloud storage provider that offers HIPAA compliant file sharing in its Premium plan.

#Hippa compliant folder backup software

Accellion Kiteworks A HIPAA compliant file sharing system with options to use a hosted file storage service or take the software for installation on-premises or on a private cloud.

Tresorit A cloud-based file store and collaboration system that is fully HIPAA compliant and is G-Cloud 9 approved.ShareFile A cloud file storage system that can be integrated into an email system for easy, secure file distribution.Google Drive A HIPAA compliant file sharing system that has companion productivity tools included with it.(FREE TRIAL) A cloud-based storage and distribution system that can have productivity software added to it.

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This is an on-premises package that runs on Windows Server or Linux and comes with a 14-day free trial.

Serv-U Managed File Transfer Server EDITOR’S CHOICE A file distribution system that is fully HIPAA-compliant.

Here is our list of the seven best HIPAA compliant file sharing services: If your business is engaged in the healthcare sector in any other part of the world, you don’t need to work within the HIPAA standards. One more point to make about the need for HIPAA compliance is that it only relates to patients in the USA. The HIPAA regulation extends to the healthcare insurance sector and there are many points of entry into the finance and implementation of healthcare that might involve PIA. Within HIPAA terminology, PII is known as PHI, which stands for “protected health information.” You might also see this referred to as ePHI, where the “e” denotes “electronic” and refers to digitally stored data. It is only concerned with Personally Identifiable Information (PIA) related to patients. HIPAA compliance isn’t necessary if you provide services to the healthcare industry. If you want to get business in the health sector, you need to ensure that you protect certain types of information held on your system. This gives rise to the concept of HIPAA compliance. The Health Insurance Portability and Accountability Act or HIPAA lays down stipulations over the protection of sensitive data in the health care sector.